Enhanced Procurement Management Processes Through Seamless Systems Integration

Leobit successfully executed an integration of diverse third-party systems with the customer’s platform, creating a unified platform for enhancing the automation of procurement processes.

Customer Location Switzerland

Technologies .NET Core, PostgreSQL, MongoDB, Kafka, Docker

Customer quote "Leobit is ready to take on even the most complex technical tasks, and their passion for perfection in delivering tech solutions is quite impressive."

Team 2 Intermediate .NET developers and Project Manager

Customer

Our client is an innovative Swiss product IT company that offers a user-friendly no-code platform to create B2B software solutions. With a wide range of pre-built modules and tools, users can easily customize their software according to their unique requirements and streamline the entire development process.

Business Challenge

Our client provides a no-code platform that allows businesses to develop software solutions without advanced technical skills. While most users can operate the platform independently after minimal training, some require additional assistance to build a complex infrastructure with advanced integrations.

Complex system integrations require broader technical expertise to guarantee that all data is correctly synced and there are no disruptions. One of the users required integrating multiple systems into a platform to automate the management of business processes.

Why Leobit?

Our client was on the lookout for a vendor with a strong expertise in .NET and given that their company has a development center in Ukraine, they sought out a local partner. One of the client’s employees recommended Leobit, and after carefully assessing our expertise and portfolio, we were deemed a perfect match for the client’s requirements, thus leading to the start of our collaboration.

Project in-detail

The customer approached us to seek our technical expertise in integrating their systems, expanding their internal development team, and integrating one of their user’s systems into the platform.

Integration of Complex Third-Party Systems
Our developers conducted platform integrations of various systems, including postal, payment, telecommunications, e-commerce, Ariba (cloud-based procurement platform by SAP), and Microsoft Azure services. To achieve this, we utilized APIs and webhooks to establish connections between these systems while ensuring secure data transfer between them. To prevent unauthorized access to the integrated systems, we implemented robust authentication mechanisms.

Data Synchronization
Our team performed data synchronization to combine data from numerous sources into a consistent format that could be readily used in a single system. Online and signal data synchronization are two methods for synchronizing data across systems. In this particular instance, our developers generally employed online synchronization, but they used signal synchronization for high-volume data.

Our developers used web APIs to connect the systems to ensure real-time synchronization of data, which is ideal for scenarios like financial transactions or real-time analytics. For infrequent or scheduled data changes, our developers utilized a signal data synchronization approach by implementing a polling mechanism to check for changes and only initiate synchronization when necessary. This approach is helpful in scenarios such as inventory management or order processing systems.

Management of Outdated System Documentation
Our team was responsible for managing outdated system documentation during the integration of various systems into the platform. It might be difficult to grasp how the systems function, what data is being transferred, and how it should be addressed without proper documentation. To get around this hurdle, our specialists thoroughly studied documentation to discover any inconsistencies and fully grasp system architecture. Then they created a detailed integration plan to ensure that systems work effectively.

Ensuring Security and Reliability of Webhooks
Webhooks allow programs to get real-time notifications from third-party services when some actions are needed. But, if webhooks are not adequately verified, they can cause serious security and dependability concerns. Our experts employed HTTPS for data encryption, generating secret keys for authentication and employing digital signatures to ensure data integrity.

Result
After the integration process, the user got a working platform that included all the required systems. As a result, the internal team of the user was able to streamline and automate their corporate procurement process. By centralizing all essential resources in one place, we significantly accelerated the procurement process and lowered the possibility of mistakes.

Solutions

Conducted an in-depth assessment of the systems to be integrated, identifying any potential issues that may arise during the integration process. This allowed us to develop a customized integration plan that takes into account the unique requirements of each system.

To ensure the security and privacy of data, we implemented webhook requests encryption. This helps to prevent unauthorized interception of sensitive data that may be transmitted between the integrated systems.

Implemented data synchronization to guarantee that the data across the integrated systems remains consistent. This guarantees that any changes made in one system are accurately reflected in the other systems, reducing the risk of data discrepancies or inconsistencies.

Value delivered

Well-designed platform for the client's internal business needs, with flawless interoperability between the integrated third-party systems.

Unification of several systems types, including postal, payment, telecommunications, e-commerce, Ariba, and Microsoft Azure services, within a single business platform.

Automation of business operations, resulting in a more transparent and streamlined procurement process.